Before scheduling a meeting in Apple Calendar, make sure that you have selected Exchange as the server type.
To check: go to System Preferences and select Internet Accounts.
Make sure that the calendar option is checked.
Once that is confirmed, open Apple Calendar (it’s the icon with the date).
When it opens it will show any and all events synced with your email.
Click on a date.
It will open a small window, right next to where you clicked.
As you can see, the date and time has been filled in. This depends on where you click. If the click had been below the event ‘Work’, the time would have been different.
Now fill in the title, description, etc.
For location: Apple Calendar doesn’t provide room locations from the Iowa State directory. So the availability of the room/location can’t be found.
Therefore, the location of the meeting has to be manually typed, and probably will not be reserved. If you need to reserve a room, use Outlook Web Access (Office 365) or switch to Outlook 2016 for Mac.
Invitees can be added from the Add Invitees box.
Start typing the name of the person and it will give a list of closest matches for names.
Once a person is selected, it activates the ‘check availability’ button.
Click on this button to check whether your schedule is compatible with the invitee(s).
In the screenshots, the grey shaded area indicates that the invitee is busy. The blue indicates that they are available.
As shown in the above screenshot, a time slot is selected where everyone involved is free to attend. Click done, this will close the window.
Any changes made in the check availability window gets updated in to schedule meeting window’s date & time tab.
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This tab also gives the option to set alerts, change date and time, etc.
Once all the necessary information has been filled in, click send.
It will send an invitation email to the invitee(s).
They have an option to accept, reject or propose a new time for the meeting.