Hardware Purchasing Guidelines

LAS Hardware purchasing list:

LAS IT Administration has a goal of issuing a response within 2 working days in most situations.

Red list (Arne / Darrin approval):

  • All wireless AP’s are an exception
  • NAS Devices (network connected storage)
  • Add-on wireless networking adapters

Orange list (North / South manager approval):

  • Apple products:
    • Time Capsule
  • Microsoft Surface Book
  • Dell Enterprise class not on IBOR list, or IBOR item with significant third party modification
    • OptiPlex
    • Precision
    • Latitude
  • Copiers – not on ISU contract
  • Printers:
  • HP B2B store products with 3-4 year support
  • Consumer grade machines
    • Anything without 3-4 year warranty
  • XPS with 3-4 year warranty
    • TPM must be explicitly requested (not default on Dell Premier Store)
    • Can be fixed / reimbursed through on campus repair
  • Any other device (examples, not exhaustive):
    • Monitors (costing more than $500 each)
    • Cell Phones - Locked or Unlocked
    • Tablets
    • 2in1
    • cable attached storage (usb hdd) – generally 1TB or more
    • Hobby electronics (raspberry pi, Arduino, edison, etc.)
  • Servers (server form factor or server os)
  • Equipment from surplus

Yellow list (Manager notification):

  • Microsoft Surface Pro - non IBOR Standard
    • 3 year warranty required
    • May want to consider CDW product protection with ADH (accidental damage handling)
  • Monitors from manufacturer other than Dell/Apple (costing less than $500 each)
  • LAS-approved multi-function personal printer selection
  • SD cards over 32 GB

Green list (Technician consultation):

  • Apple Mac products with 3 year warranty
  • Microsoft Surface Pro
    • Must be an IBOR standard purchased through CDWG
    • 3 year warranty required
  • Dell IBOR standard machines
  • Flash storage (usb sticks, sd cards, etc.) – generally 64GB or smaller
  • iPad
  • Keyboard, mice
  • Dell / Apple Monitors (costing less than $500 each)
  • Desk phones
  • LG / Dell Thin or Zero clients
  • Component replacements & upgrades (e.g. disk drive, ram, etc.)
  • Network cabling
  • Wired switches
  • Toner / Printer maintenance kits
  • Apple TV
  • Mainstream, well supported, Android tablets (e.g. samsung, nexus)
  • LAS-approved personal laser and work-group laser printers

 

Additional note:

An item on the technician-consultation list does not mean it is automatically approved for purchase. The IT technician serving the department should serve in their role as trusted advisor and guide the decision.