Go to the top left side of the screen. Locate the square shaped menu and click on it.
Click on the Calendar option.
Once it opens up, click on the New button.
If the meeting is to take place in the office of the invitee, the location can be specified in the Add a location field.
Located in the right side is the Scheduling Assistant. Click that option to set up a meeting.
The scheduling assistant looks like this when it opens.
In the add attendees, type in the recipient(s) name.
It works in two ways. If there has been previous communication, it will list those recipient(s) and a selection can be made from the list.
The second is when there has been no previous communication or it doesn’t give any options. In those scenarios, click on Search Directory.
 |
 |
This will search on the Iowa State University directory server for the recipient(s).
Once the required recipient(s) have been added, their schedules will be visible in the right panel.
To reserve a neutral meeting location (conference room): Click on the Add Room option at the bottom left side.
Wait while it pulls up a list of available halls/buildings. Then once a hall/building is selected, wait for it to pull up a list of rooms.
Select a room.
Once a room is selected, its schedule is also shown in the right panel (next to the schedule of the recipient(s)).
By comparing the schedule, an open time can be selected where all the recipients will be free and the room will be available.
Once the selection has been made, click OK. This will close the Scheduling Assistant.
The rest of the information can be filled in this page, like title etc.
Once all the information has been set, click on Send to send the invite to the recipients.
The recipient(s) has the option to accept, decline or reschedule.